Now, Click sign in which is in blue colour as shown in the figure.If you are using the personal computer, you can check the box. If you are using a public computer, don’t check the box Keep me signed.You can enter your email address or phone that should be registered in Microsoft. They can be fully restored along with their email and OneDrive from the Deleted Users section under Users in Office 365 Admin Center. This is an image of an error message one gets when clicking on a user in Delve who just was deletedĭeleted users are kept in the system for 30 days. The user will be gone from Delve, and other employees will not be able to share sites with or send emails to this user anymore – essentially their name will be gone completely.User’s personal assets like OneDrive and Outlook mailbox will all be gone as well.On the next screen, you will get a confirmation that the user has been deletedĪ lot of things happen! This is by far the most extreme measure.On the next screen, hit the Delete button.When you check the box next to user’s name, click the Delete User box Follow the same previous three steps from Option 1 to access a user account in Office 365.
Option 4: Delete a user How to delete a user
For example, in SharePoint, an unlicensed user will lose access to Delve and Teams and Office 365 Groups, but still will be able to access own OneDrive and SharePoint sites that user has access to already.Įxample of an App Launcher when the user has no Office 365 license Option 2: Block sign-in How to block sign-in It might be misleading, but when you remove an Office license from users, it does not mean they lose access to all the content. What happens when you remove a license from a user Switch all the licenses off and click Save.Next, check the box next to the user whose license you would like to remove, then click Edit next to Product Licenses.Option 1: Remove Office 365/SharePoint License How to remove a license from a user Let me first explain all the options, and you decide which one is right in your situation.
Depending on the circumstances and your internal policies, you might choose one over the other. But how do you deal with this in the context of Office 365? What would be the proper way to deactivate a user in Office 365 and SharePoint?īelow is a list of options available to you. It is an inevitable reality, and as you hire employees, I am sure you also deal with employees leaving the organization for one reason or another.